Please read and agree to our terms and conditions:
Schedule of Standard Conditions
Village Hall at Newgate Street Village Standard Conditions of Hire
These standard conditions apply to all hiring of the Hall. If the Hirer is in any doubt as to the meaning of the following the Booking Secretary should immediately be consulted.
The Hirer shall, during the whole period of the hiring, be responsible for supervision of the premises; the fabric and the contents; their care, safety from damage however slight or change of any sort and the behaviour of all persons inside the premises whatever their capacity. The Hirer shall make good or pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents and for the loss of contents.
The Hirer shall ensure that the premises is not left unattended or unsecured at any time during the hire period and is responsible for the premises until handed over to the Caretaker at the end of the hire period.
2) Use of Premises
The Hirer shall not use the premises for any purpose other than that described in the Hiring Agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor to do anything or to bring onto the premises anything which may endanger the same or render invalid any insurance policies in respect thereof nor allow the consumption of alcohol thereof without written permission.
The Hirer should be responsible for obtaining such licenses as may be needed for the sale or supply of intoxicating liquor. The Village Hall holds a license with the performing rights society.
4) Gaming, Betting and Lotteries
The Hirer shall ensure that nothing is done on or in the premises in contravention of the law relating to gaming, betting and lotteries.
5) Public Safety Compliance
The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority and the Local Magistrates Court or otherwise, particularly in connection with any event which includes public dancing or other similar public entertainment or stage plays.
6) Health & Hygiene
The Hirer shall, if preparing, serving or selling food, observe all relevant food health and hygiene legislation and regulations.
7) Electrical Appliances Safety
The Hirer shall ensure that any electrical appliances brought by them to the premises and used there shall be safe, in good working order and used in a safe manner. A residual circuit breaker is provided on the stage and under the terms of the Public Entertainments License the Hirer must make use of it in the interest of public safety.
The Hirer shall indemnify and keep indemnified each member of the Village Hall Management Committee and the Village Hall’s employees, volunteers, agents and invites against a) the cost of reports of any damage done to any part of the premises including the curtilage thereof or the contents of the premises and b) all claims in respect of damage or loss of property or injury to persons arising as a result of the use of the premises (including storage of equipment) by the Hirer.
9) Accidents and Dangerous Occurrences
The Hirer must report all accidents involving injury to the public to a member of the Village Hall Management Committee as soon as possible and complete the relevant section of the Village Hall’s Accident Book prior to the end of Hiring. Any failure of equipment either that belonging to the Village Hall or brought in by the Hirer must also be reported as soon as possible. Certain types of accident or injury must be reported on a special form to the Local Authority. The Hall Booking Secretary will give assistance in completing this form. This is in accordance with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995.
The Hirer shall ensure that no animals (including birds) except Guide Dogs are brought onto the premises other than for a special event agreed to by the Village Hall Management Committee. No animals whatsoever are to enter the kitchen at any time.
11) Compliance with the Children Act 1989
The Hirer shall ensure that any activities for children under eight years of age comply with the provisions of the Children’s Act 1989 and that only fit and proper persons have access to the children. Compliance with the Village Hall Child Protection Policy is mandatory.
12) Fly Posting
The Hirer shall not carry out or permit fly posting or any other form of unauthorised advertisements for any event taking place at the premises, and shall indemnify and keep indemnified each member of the Village Hall’s Management Committee accordingly against all actions, claims and proceedings arising from any breach of this condition. Failure to observe this condition may lead to prosecution by the Local Authority.
13) Sale of Goods
The Hirer shall, if selling goods on the premises, comply with the Fair Trading Laws and any code of practice used in connection with such sales. In particular the Hirer shall ensure that the total prices of all goods and service are prominently displayed as shall be the organiser’s name and address and that any discounts offered are based only on Manufacturer’s Recommended Retail Prices.
If the Hirer wishes to cancel the booking before the date of the event and the Village Hall is unable to conclude a replacement booking the question of the payment or repayment of the fee shall be at the discretion of the Village Hall Management Committee.
The Village Hall Management Committee reserves the right to cancel this hiring by written notice to the Hirer in the event of:
- The premises being required for use as a Polling Station for a Parliamentary or Local Government election or bye –election.
- The Village Hall Management Committee reasonably considering that (i) such hiring leading to a breach of licensing conditions, if applicable, or other legal or statutory requirements or (ii) unlawful breach or unsuitable activities will take place at the premises as a result of this hiring.
- The premises becoming unfit for the use intended by the Hirer.
In any such case the Hirer shall be entitled to a refund of any deposit already paid but the Village Hall Management Committee shall not be liable to the Hirer for any resulting direct or indirect loss or damages whatsoever.
15) End of Hire
The Hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual position properly replaced otherwise the Village Hall Management Committee shall be at liberty to make an additional charge.
The Hirer shall ensure that the minimum of noise is made on arrival and departure particularly late at night or early in the morning.
17) Stored Equipment
The Village Hall Management Committee accepts no responsibility for any stored equipment or other property brought on to or left at the premises and all liability for loss or damage is hereby excluded. All equipment and other property (other than stored equipment) must be removed at the end of each hiring or fees will be charged for each day or part of a day at the Hire fee pertaining until the same is removed.
The Village Hall Management Committee may in its discretion in any of the following circumstances namely:
- In respect of stored equipment failure by the Hirer either to pay any storage charges due and payable or to remove the same within 7 days after the storage period has ended.
- In respect of any other property brought onto the premises for the purpose of the hiring, failure by the Hirer either to remove the same within 7 days after the hiring dispose of any such items by the sale or otherwise on such terms and conditions as it thinks fit and charge the Hirer any costs incurred in storing or selling or otherwise disposing of the same.
18) No Alterations
No Alterations or addition(s) may be made to the premises nor may any fixtures be installed or placards, decorations or other articles be attached in any way to any part of the premises without the prior written approval of the Village Hall Booking Secretary. Any alteration, fixture or fitting or attachment so approved shall, at the discretion of the Village Hall Management Committee, remain in the premises at the end of the hiring and become the property of the Village Hall Management Committee or be removed by the Hirer who may make good to the satisfaction of the Village Hall Management Committee any damage caused to the premises by such removal.
19) No Rights
The Hiring Agreement constitutes permission only to use the premises and confers no authority or other right of occupation on the Hirer.